Venue Sourcing

Thanks to our recent partnership with Calder Conferences, you’re assured of quality driven, cost effective venue finding solutions.

Right from the outset Calder Conference Executives establish the aims of your event, its style, layout, structure and presentation needs – plus detailed catering preferences.

This helps them build a picture of what you want to achieve and what budgetary constraints you are working under. It also ensures that their proposals reflect your detailed requirements and contain the right venue choices and the best rates and terms.

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How Calder Can Help You

“To assist you in the decision making process, Calder can arrange site inspections for you, or undertake them on your behalf.”

Once they have received your event and venue confirmation, they strive to negotiate further on your behalf to improve the initial rate.  Calder is committed to providing a simple, flexible and personal service, and will handle any size or type of event – anywhere. They will assign you a single point of contact, ensuring you of a seamless, tailor made service throughout.

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Worldwide Reservations

Calder is one of the UK’s leading hotel reservation service specialists and has been providing a FREE booking service to the corporate and public sectors for over 17 years.

Their experienced team take the headache out of sourcing availability, securing rooms and negotiating rates – providing you with a range of accommodation to suit your budgets.

Reservations can be made by Telephone, Fax, Email or Online.

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Quality Control

In making your hotel reservations, Calder take into account the unique cultures and business practices of individual organisations. Their professional approach simplifies service delivery, enhances quality and limits dependence on your internal resource. Service Level Agreements guarantee proactive account management, anticipating changing requirements and rapid response.

In light of the ever-increasing security threats, each client organisation is issued with a unique client reference, which is coded when confirming reservations with hotels. Unique reservation references are issued per individual booking, and confirmations can be issued to the venue, booker and guest on request. Calder never reveal credit card details when writing to a venue, and they guarantee reservations against their IATA bonding.

Business Travel

In making Calder your travel management partner you gain the support of a professional, personal, competitive and dedicated service which will enhance your management and control of travel spending. Powered by Global Distribution Systems, Calder’s booking tool can arrange all your flight, rail, ferry, and car hire needs. Their experienced Business Travel Executives can also advise on passport and visa requirements. If you are not currently a registered account holder with Calder Business Travel, and want to benefit from their exceptional service, please call their Business Travel or Business Development team.


Calder offers a full range of flights, from published fares to low-cost budget carriers. They also provide a wide choice of discounted fares on quality airlines to worldwide destinations. One call to their professional Business Travel Executives can save hours and hours of trawling the web or phoning around. Through GDS technology, Calder can advise on availability and prices quickly and can raise instant flight confirmation by e-ticketing.


Calder can also help you navigate through the maze of train operators and fares, providing you with the best value tickets – without charging any fees whatsoever! Centralising your rail purchasing saves you time and money. Tickets are even delivered to your desk in advance, helping you avoid queues at the station or paying higher fares on board the train.

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Management Information

Management Reporting provides a valuable source of financial information to help monitor and streamline expenditure. It also plays a crucial role in the implementation of Calder’s own policies.

CaEASAR, Calder’s bespoke reservations system, identifies every reservation, detailing the number of nights, average room rates, hotels used and savings made. Reports can be formatted to specify the cost centre, named traveller and individual bookers. They can even be tailored to a client’s own personal requirements.

Through continuous analysis and interpretation Calder MI reports help monitor trends and key volume locations and even highlight the potential for further rate negotiation.

Where organisations have adopted a travel policy, Calder can also provide statistical data which highlights exceptions to policy and maverick spends.

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